Privacy Policy

The Law Office of Ana Y. Romero, PLLC (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how your personal information is collected, used, and disclosed by us to provide immigration and other legal services (“Services”).

This Privacy Policy applies to your use of our website for Services and your interactions with our firm, its employees, and contractors on any medium, including email. This Privacy Policy only applies to systems under the control of The Law Office of Ana Y. Romero, PLLC and does not apply to any third-party websites, services, or applications, such as those maintained by your employer.

By accessing or using our Services, you signify that you have read, understood, and agree to our collection, storage, use and disclosure of your personal information as described in this Privacy Policy​. If you provide personal information about your spouse, children, or any other family members or individuals you should first obtain their consent and, if appropriate, share this Privacy Policy with them.

Where we provide the Services under contract with an organization (for example your employer) that organization controls the information processed by the Services. For more information, please see Notice to End Users below.

What Information we collect about you:

We collect information about you when you provide it to us and when your employer or immigration sponsor provides it to us, as further described below.

Information you provide to us:

We collect personal information you provide us to provide our Services through our mobile website or applications, such as online questionnaires and forms you complete, and other information you provide directly to us, including by email or in conversation with staff. This includes but is not limited to personal information such as name, address, email, telephone number, date of birth, passport number, educational background, employee number, immediate family information, travel itinerary, and immigration status.

This information may include sensitive or special categories of information, such as financial information, criminal history, political affiliation, when required by Governments to provide you the requested Services.

Information we obtain about you:

We may also obtain personal information about you from third-party sources, such as former employers, educational institutions you attended, relocation companies, and your current or prospective employer.

The information we may obtain from your current or prospective employer (the sponsor of immigration projects we undertake on your behalf) generally includes current or prospective job title, job code or classification, job description, employee ID, email address, work address and phone number, manager name and contact information, offer letter, compensation information, job history, and any travel or telecommuting requirements or permissions associated with your current or prospective position.

Other information:

We use cookies and related technologies on our website. We use these technologies to understand how many users visit our sites and the pages they access so that we can best tailor our web services to our visitors.

Web server logs: When you visit our website, we may track information about your visit and store that information in web server logs, which are records of the activities on our sites. The servers automatically capture and save the information electronically. Examples of the information we may collect include:

• your unique Internet protocol address;
• the name of your unique Internet service provider;
• the town/city, county/state and country from which you access our website;
• the kind of browser or computer you use;
• the number of links you click within the site;
• the date and time of your visit;
• the web page from which you arrived to our site;
• the pages you viewed on the site; and
• certain searches/queries that you conducted via our website(s).

The information we collect in web server logs helps us administer the site, analyze its usage, protect the website and its content from inappropriate use and improve the user’s experience.

Cookies: In order to offer and provide a customized and personal service, our websites and applications may use cookies and similar technologies to store and help track information about you. Cookies are simply small pieces of data that are sent to your browser from a Web server and stored on your computer’s hard drive. We use cookies to help remind us who you are and to help you navigate our sites during your visits. Cookies also can tell us where visitors go on a website and allow us to save preferences for you so you won’t have to re-enter them each time you visit. The use of cookies is relatively standard. Most Internet browsers are initially set up to accept cookies, but you can use your browser to either notify you when you receive a cookie or to disable cookies.

If you wish to disable cookies from this site, you can do so using your browser. You should understand that some features of many sites may not function properly if you don’t accept cookies. For more information about using browsers to manage cookies, please see All About Cookies. You can also refuse to accept Flash cookies from this website using Adobe’s Flash management tools. You can opt out of Google’s use of cookies by visiting Google’s Ad Settings.

By visiting this website, you consent to the use of cookies and similar technologies in accordance with this Privacy Statement.

Third-party Services: We may use services hosted by third parties to assist in providing our services and to help us understand the use of our site by our visitors. These services may collect information sent by your browser as part of a web page request, including your IP address or cookies. If these third-party services collect information, they do so anonymously and in the aggregate to provide information helpful to us such as website trends, without identifying individual visitors.

In addition, we may use services provided by third parties to display relevant content, products, services and advertising to you. These third parties may use cookies, web beacons and similar technologies to collect or receive information from this website and elsewhere on the internet. They may then use that information to provide measurement services so we can understand your interests and retarget advertisements based on your previous visits to this website. Please keep in mind that we do not share your personal information with any third-party advertiser, ad server or ad network.

You may be able to opt-out of the collection and use of information for ad targeting by some third parties by visiting www.aboutads.info/choices. You can opt out of Google’s use of cookies by visiting Google’s Ad Settings. You can visit this page to opt out of AdRoll’s and their partners’ targeted advertising. Please see “Cookies” in the section above for more information on how you can control the use of cookies on your computer.

California Do Not Track

Our web services do not alter, change, or respond upon receiving Do Not Track (DNT) requests or signals in browsers. As described in more detail above, we track user activity using web server logs, cookies and similar technologies. Information collected in web server logs helps us analyze website usage and improve the user’s experience. Cookies allow us to offer you a customized experience and present relevant advertising to you.

Our lawful basis for processing your information:

We process your information under the following legal bases:

• With your consent to process for the specific purposes listed in this Privacy Policy;
• Where processing is necessary for the performance of a contract;
• Where processing is necessary for compliance with a legal obligation; and
• Where processing is necessary for the legitimate interest, particularly related to employment conditions.

How we use information we collect:

We use the information primarily to provide you with a personalized Internet experience that delivers the information, resources, and services that are most relevant and helpful to you. We don’t share any of the information you provide with others, unless we say so in this Privacy Policy, or when we believe in good faith that the law requires it.

We collect certain personal information about you—and, if required, your family members and employer—for the purposes of providing immigration services. We will not be able to provide the services requested if we do not have all relevant personal information.

We use this information to provide immigration legal services, including analyzing, completing, and processing immigration, visa and related filings and submissions to relevant government agencies, providing legal and consultative advice as to eligibility to obtain immigration benefits, and assisting with international transfers and other immigration issues. In many instances such as visa extensions, permanent residency, and other cases related to changes in employment, the services we provide require follow-up services. If such follow-up is required, the information we have collected previously is used to provide the additional related services for which we have been engaged.

We use your information to comply with our contractual agreements with our clients and to help them ensure compliance with immigration law. We also use your personal information in other instances in connection with the services we provide. This use occurs only when there is a legitimate interest to do so that is not overridden by your data protection rights as required by law.

Other ways of using your information:

We use personal information we collect and process for client and internal administration, compliance audits, adherence to policies and procedures, ensuring the security and integrity of our services, and in ensuring that our IT systems function effectively. In addition, we process your personal information with your consent, such as when we use your contact details to respond to a request or question by you, or where required by law.

We may also use personal information for analytics, benchmarking, and other internal purposes to improve and customize our Services.

To protect our legitimate business interests and legal rights​:

Where required by law or where we believe it is necessary to protect our legal rights, interests, and the interests of others, we use information about you in connection with legal claims, compliance, regulatory, and audit functions, and disclosures in connection with the acquisition, merger or sale of a business.

How we share information we collect

To provide you with our Services we will need to share your information with certain third parties, including Governments. We share information we collect about you in the ways discussed below, but we don’t sell or otherwise share information with advertisers or other third parties. We require any of our direct service providers, such as local advisors, to adhere to any privacy and security requirements governing the collection, use, and processing of your information.

Sharing with third parties, our service providers, and your employer:

We will not sell, share, transfer, rent, use, or distribute your information for purposes other than those disclosed here unless required by law or as authorized by you or your employer. We share the information you provide among our affiliates (if necessary) and your current or prospective employer, or a third party as your employer instructs us, only to the extent that it is appropriate or necessary in connection with the services we provide or to protect the interests of any person, where permitted by applicable law.

Where our services are retained by your employer on your behalf, we share your personal information as instructed by your employer for any purpose required to provide the services as permitted by applicable law. In addition, as part of the immigration services we have been directed to provide, The Law Office of Ana Y. Romero, PLLC discloses personal information to government agencies as well as your former, current, or prospective employer (our client) and its related entities. In order to obtain immigration benefits on your or your employer’s behalf, we will disclose personal information to government agencies and immigration authorities. We also share the information with certain service providers we have retained in connection with the services we provide, such as local advisors, translators, education evaluation services, couriers, or other necessary entities. We take steps to require that service providers protect the information consistently with this Privacy Notice.  These service providers are authorized to use the information only as necessary to perform services on our behalf or to comply with law or legal process. Where we have knowledge that a service provider processes your personal information in a manner contrary to this Privacy Notice, we will take reasonable steps to prevent or stop the processing.

In addition, we will disclose information about you: (1) to comply with the law and reasonable requests from law enforcement; (2) to enforce contracts and other legal agreements; (3) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss in connection with an investigation of suspected or actual illegal activity; or (4) if necessary to protect the vital interests of any person.

With your consent:

We may share information about you with third parties when you give us consent to do so. For example, we often display personal testimonials of satisfied customers on our public websites. With your consent, we may post your name alongside the testimonial.

Business Transactions:

Information that we collect from our users under this privacy policy, is considered to be a business asset. Thus, if we are acquired by a third party as a result of a transaction such as a merger, acquisition, or asset sale or if our assets are acquired by a third party in the event we go out of business or enter bankruptcy, some or all of our business assets, may be disclosed or transferred to a third-party acquirer in connection with the transaction. Such information will be governed by the terms of this policy unless you are notified of any changes and provided an opportunity to exercise any rights that may be available.

How is personal information protected?

We take certain appropriate security measures to help protect your personal information from accidental loss and from unauthorized access, use or disclosure. However, we cannot guarantee that unauthorized persons will always be unable to defeat our security measures.

How to access and control your information

You have certain rights, choices, and means available to you when it comes to your information, including the use and disclosure of that data. Below is a summary of those choices, how to exercise them and any limitations.

You may also have certain rights and choices regarding our processing of your information, including the right to:

• Know the categories and/or specific pieces of information collected about you, including whether your Information is disclosed, and with whom your Personal Information was shared
• Access a copy of the Personal Information we retain about you
• Request deletion of your Personal Information
• Correct or amend your Personal Information
• Object to certain uses of your Personal Information

 To exercise any of these rights please contact [email protected].

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Your Choices​:

Your choices may be limited in certain circumstances. For example, if fulfilling your request would reveal information about another person, or if you ask to delete information which we or your employer are required by law to retain or have compelling legitimate interests to keep, we may deny your request. Where you have asked us to share data with third parties, for example, by submitting applications for immigration benefits on your behalf, you will need to contact those third-party service providers directly to have your information deleted or otherwise restricted. If you have unresolved concerns, you may have the right to complain to a data protection authority in the country where you live, where you work, or where you feel your rights were infringed.

Access and update your information​:

We strive to maintain the accuracy of information. If your personal information changes, please contact us to update your information. Our advice may change based on updates to your information (such as change in residence address or job title) and therefore request that you notify us as soon as possible of any potential changes to your personal information.

 Delete your Information:

To delete your information, please send an email to [email protected]. We will review your request and respond within a short period. Please note, WR Immigration is mandated to retain most of the personal information we process to meet legal obligations and may not be able to honor your request.

Other important privacy information

Notice to End Users:

Where the Services are made available to you through an organization (e.g., your current or prospective employer), that organization has access to and control over the data provided to us.  We are not responsible for the privacy or security practices of an administrator’s organization, which may be different from this policy.

 Your Acceptance of These Terms:

By using our Services, you accept and agree to this Privacy Policy.

 Changes to this Privacy Policy:

We reserve the right to revise this Privacy Policy from time to time. We will post changes on this page and indicate the “last modified” date at the top of this page. Please check back often for any updates. You acknowledge and agree that it is your responsibility to review this Privacy Policy periodically, and that your continued use of our Services after any change in this Privacy Policy will constitute your acceptance of such change.

Contact Us:

If you have any additional questions or concerns about this privacy policy, please contact us via the phone number, contact form or mailing address listed on this website. If our information practices change in a significant way, we will post the policy changes here.

Effective April 8th, 2024

We partner with Thomson Reuters, who might also collect data as part of our marketing efforts. To learn more about the Thomson Reuters privacy policy and the data that might be collected, please visit: Thomson Reuters Privacy Statement.